It’s a classic facilitation blunder: You start giving instructions for an activity, and as you’re talking, people begin the activity. You try to reel in those eager participants so you can get the rest of your instructions out. Then, as everyone starts, you realize you forgot something important and need to get the group back together for more instructions.
The best facilitators are extremely deliberate about how they give instructions.
I remember watching Bob Pike facilitate a huge ballroom with 110 participants. Every word counted. For each activity, he’d calmly give just enough instructions, start the activity, and everyone would be doing the right thing. No false starts, no confusion.
As I’ve worked to improve this skill in my own facilitation, I’ve grown a checklist from my own experience and from what I’ve observed other facilitators do. Download your own copy, and use it to make your sessions better.